Successful Planning, Organizing, Prioritizing and Delegation

If you ask most managers what they would like more of, the response is often ‘time’.  To be able to improve planning, organizing and time management skills it is important first to change your attitude and behavior, then start to utilize different approaches, tools and techniques.

At the end of this Development Module your managers will have:

  • identified the most common causes of poor Time Management
  • practised effective techniques to plan and organize more effectively
  • identified how not to procrastinate and how to prioritize their workload
  • understood how and what to delegate
  • practised how to empower team members
  • identified techniques for email management
  • Developed a SMART Action Plan for future development

Your managers will work through a set of highly effective exercises, including analysing how they currently spend their time, utilizing time logs or ‘phone apps to identify what they do in a ‘typical’ day and week, as well as spotting time wasters and working on SMART Action Plans to start to address these.  

They will also learn how to spend the maximum amount of time on what is important, not urgent, using the updated Time Management Window to address tasks which are often critical for success and yet commonly neglected, such as strategic thinking, deciding direction, project planning and scheduling, research, networking and building more effective working relationships, identifying a need for change, and reviewing and developing the strategy.

Your managers will learn how to manage interruptions, disruptions and any unproductive activity and create lists of their own real-life priorities with SMART actions and KPIs.  They will also acknowledge the importance of regularly blocking off time in their diary to Plan and Prepare.  

Procrastination will be dealt with using simple but effective tools and techniques and risk management will be covered in order to be able to cope with crises.

Improving Delegation and Empowerment:  Most managers and many leaders, in particular business owners, often feel they can complete a task quicker than if they have to brief a team member to carry out the task. However, effective delegation can assist in freeing up time for managers to work more efficiently and strategically, as well as enabling managers to develop their staff, which leads to increased engagement and higher morale.

Your managers will analyse their team according to performance, attitude, likely potential, competence, skill level, experience, interests, development needs and team working ability; then they will follow a practical process for effective delegation and empowerment: